Voucher for travel, fair tickets and similar activities
Beyond Beta covers 80% of your expenses for purchasing event/trade fair tickets, accommodation, booth rental and travel costs by plane or train up to DKK 15,000 per startup. Any expenses over DKK 15,000 we can’t cover.
We can only cover your expenses if you have completed a market validation and can document it. This must be done prior to purchase, and the market validation must be approved by the secretariat before the purchase can be made. Yes, these are the rules because Beyond Beta is funded by the EU Social Fund.
But we have made it easy for you! Follow this step-by-step guide to apply, create task descriptions, obtain market validation, receive approval, and then submit your expenses. We will generally refund your costs within a maximum of two weeks.
Note: Please be aware that a Danish CVR number is required to apply for a voucher.
Step-by-step guide to applying for a voucher!
Application for voucher
To get started, you need to submit an application in which you describe your company and the activity(s) you wish to apply for a voucher for. The Beyond Beta team reviews your application and either approves or rejects it. Once you have received final approval, it is time to create task descriptions and obtain market validation.
Task description(s)
Once your application has been approved and you have signed the required documents, you must create your task descriptions in the system.
You are required to create a separate task description for each purchase you wish to receive funding for.
This means that if you are seeking funding for transportation costs, accommodation, and trade fair/event tickets, you must create three separate tenders, one for each purchase.
Market Validation: Trade Fair/Event Tickets/Booth Rental
You have found the event you want to attend – now you need to validate the price. This means you need to find prices for 2 comparable events. Then you must upload documentation for the prices of both the event you have chosen and the two additional events you have researched into our system, along with a brief justification for why you choose one event over the others.
For example, if you want to attend Websummit 2025, it would be appropriate to obtain ticket prices from Slush 2025 and Vivatech 2025 for comparison. A screenshot from the event's website showing the ticket prices is sufficient documentation if it clearly shows that the ticket prices are for the same year.
IMPORTANT! When obtaining a market validation of prices using screenshots, the date line at the bottom of the screenshot must be included, otherwise the documentation will not be considered sufficient, and the market validation will be rejected.
Market Validation: Transportation
Traveling by plane: A screenshot from, for example, Momondo.com showing comparable prices for similar flights is sufficient. Remember, the travel dates must be clearly visible.
Traveling by train: A screenshot from, for example, Thetrainline.com showing comparable prices for similar train journeys is sufficient. Remember, the travel dates must be clearly visible.
IMPORTANT! When obtaining a market validation of prices using screenshots, the date line at the bottom of the screenshot must be included, otherwise the documentation will not be considered sufficient, and the market validation will be rejected.
Market Validation: Accommodation
A screenshot from, for example, Booking.com showing comparable prices for similar accommodation is sufficient. Remember, the dates for the accommodation must be clearly visible.
IMPORTANT! When obtaining a market validation of prices using screenshots, the date line at the bottom of the screenshot must be included, otherwise the documentation will not be considered sufficient, and the market validation will be rejected.
Uploading Offers
Once you have completed your market research, you are ready to upload the offers you have found. Upon approval of the task description, you received a PDF document containing a link for uploading offers.
After the offers have been uploaded, you must select the supplier you wish to proceed with. Beyond Beta will then review and approve your selection before you can make the purchase.
You will receive the approval via email.
Submitting Expenses
Once you have made your purchase, it is time to upload your payment documents. If everything is in order, you will receive your grant within a maximum of two weeks. Please note that processing times may be longer during holidays and similar periods.
For more details on how the process works in the system, please refer to the guide 'System Manual for the Voucher Process'.